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QuickBooks FAQ

Which version of QuickBooks does Partsemble support?​

Partsemble works with all QuickBooks Online plans — Simple Start, Essentials, Plus, and Advanced. QuickBooks Desktop is not currently supported. Support for additional accounting providers is planned for future releases.

I'm on QuickBooks Simple Start or Essentials. Can I still use Partsemble?​

Yes. QuickBooks Simple Start and Essentials don't include built-in inventory tracking, but Partsemble handles inventory management for you. You connect your QBO account, and Partsemble uses the Partsemble-only inventory mode — builds and receipts are exported as journal entries to your general ledger. You get the same production management features; the only difference is that exports go as journal entries instead of inventory adjustments.

What data does Partsemble access in my QuickBooks account?​

Partsemble reads your items (products), chart of accounts, vendors, and sales transactions (invoices, sales receipts, credit memos). It creates inventory adjustments or journal entries when you export builds and receipts. Partsemble never modifies your existing transactions or deletes data in QBO.

Do I need to give Partsemble my QuickBooks password?​

No. Partsemble uses OAuth 2.0, which means you authorize access through Intuit's sign-in page. Partsemble only receives and stores encrypted access tokens — never your username or password. You can revoke access at any time from your Intuit account settings.

How do I connect QuickBooks to Partsemble?​

Go to Settings → Integrations and click "Connect to QuickBooks." A popup opens where you sign in to your Intuit account and authorize Partsemble. The connection is established in seconds. See QuickBooks Online.

Why does Partsemble say my connection expired?​

QBO access tokens expire periodically. Partsemble normally refreshes them automatically, but if refresh fails (e.g., you revoked access from QBO, or there was a service interruption), the connection expires. Go to Settings → Integrations and click "Reconnect" to re-authorize. Your data and configuration are preserved.

My items aren't showing up after sync — why?​

Check your item type filters in Settings → Integrations. Partsemble only syncs items matching your selected types (Inventory, Non-Inventory, Service, Bundle). If your QBO items are a type you haven't selected, they'll be skipped. Also note that synced items appear in the accounting items list — you need to import them to create Partsemble products. See Syncing Items.

What accounts do I need to configure for exports?​

In Sync mode: a COGS account for build exports, a receiving account for receipt exports, and optionally a waste account for QA rejections. In Partsemble-only mode: GL debit and credit account pairs for builds and receipts. See Export Settings.

Can I use Partsemble with two QuickBooks companies?​

On the Advanced plan, you can have up to 2 accounting integrations. Each connection can link to a different QBO company. Maker and Pro plans support 1 integration.