Inventory FAQ
What product types does Partsemble support?
Partsemble has four product types: Raw Material (purchased ingredients and base materials), Component (manufactured or purchased parts used in assembly), Sub-Assembly (intermediate products built from other components), and Finished Good (final products you sell). See Product Types.
How do I get my products into Partsemble?
You can import products from your connected accounting system (QuickBooks Online) or create them manually. Importing pulls the product name, SKU, cost, and quantity from your accounting items. See Importing Products.
What's the difference between Sync mode and Partsemble-only mode?
In Sync mode, your accounting system is the source of truth for product quantities — item syncs update stock levels in Partsemble. In Partsemble-only mode, Partsemble manages quantities independently, and exports go to your accounting system as journal entries rather than inventory adjustments. See Inventory Source.
How does stock tracking work?
Every event that changes a product's quantity (builds, receipts, syncs, adjustments) creates a stock transaction. The product's stock on hand is the running total of all transactions. You can view the full transaction history on any product's detail page. See Stock Tracking.
How are costs calculated?
Product costs use weighted average cost (WAC) by default. When receiving is enabled, costs are calculated from actual lot costs using FIFO — the specific cost of the lots consumed in each build or sale. This gives you more accurate production costs.
What are reorder points and build points?
A reorder point triggers a low stock alert on the dashboard when stock falls to that level — reminding you to purchase more. A build point triggers an automatic build suggestion (or auto-created planned build) when finished good stock gets low. See Reorder & Build Points.
How do I adjust stock quantities?
It depends on whether receiving is enabled. Without receiving, use the Adjust Stock action on the product detail page to add or remove inventory with a reason and optional notes. With receiving enabled, stock enters through receipts and corrections go through lot adjustments. See Stock Adjustments.
What happens when I import products with initial quantities and lot tracking is on?
Partsemble automatically creates a migration lot for each imported product that has an initial_quantity. The migration lot gets a lot number like IMPORT-20260405-001, no supplier, and the import date as the received date. These lots participate in FIFO consumption like any other lot. This is a one-time convenience for loading starting inventory — ongoing stock should come through receipts.
Is there a limit on how many products I can have?
Yes, based on your plan: Maker allows 500 SKUs, Pro allows 2,000, and Advanced allows unlimited (with custom pricing above 10,000). This is a hard cap — you'll need to upgrade or remove products if you hit the limit.