Receiving FAQ
What is receiving in Partsemble?
Receiving is the process of recording incoming materials from suppliers. When you create and confirm a receipt, Partsemble creates lots that track the quantity, cost, and origin of each delivery. This enables FIFO cost tracking and full lot traceability. See Receiving Overview.
Which plan includes receiving?
Receiving is an Advanced plan feature ($99/month). It's also available during the 14-day free trial.
What happens when I enable receiving?
Partsemble becomes the source of truth for inventory quantities. Existing stock is converted to "legacy lots" so it can participate in FIFO consumption. Quantities are no longer synced from your accounting system — they're driven by receipts and builds instead. See Enabling Receiving.
What is a lot?
A lot is a batch of a single product received at a specific time, at a specific cost, from a specific supplier. Lots are consumed in FIFO order (oldest first) when builds are executed or sales are recorded. Each lot has a unique number like SUP-240115-001. See Lot Tracking.
Can I adjust lot quantities after receiving?
Yes. Lot adjustments let you correct quantities for reasons like damage, miscounts, or quality holds. Each adjustment creates a new adjustment lot with a stock transaction for the audit trail. See Lot Adjustments.
How does FIFO consumption work?
When a build consumes components or a sale consumes finished goods, Partsemble selects lots from oldest to newest and deducts quantities until the requirement is fulfilled. The cost of consumed lots flows through to the build or sale, giving you accurate per-unit production costs. See FIFO Consumption.
Do I need to export receipts to QuickBooks?
Not necessarily, but it's recommended if you want your accounting system to reflect the inventory received. Exported receipts create inventory adjustments (Sync mode) or journal entries (Partsemble-only mode) in QBO. See Exporting Receipts.
What's a receiving account?
The receiving account is the offset account in QBO when a receipt export creates an inventory adjustment. It's the "other side" of the entry — inventory goes up, and the receiving account is credited. Most users select their COGS account. See Choosing a Receiving Account.
Can I receive without a supplier?
Yes. Supplier is optional on receipts. However, having a supplier linked helps with lot traceability and lot number generation.