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Enabling Receiving

Enabling receiving activates lot tracking, FIFO consumption, and the full receiving workflow in your Partsemble account. This is a significant change in how inventory is managed, so Partsemble asks you to acknowledge the implications before proceeding.

What Happens When You Enable​

When you turn on receiving:

Partsemble becomes the source of truth for inventory. Stock quantities in Partsemble are authoritative. Receipts add to stock; builds and sales consume from it. Your accounting system receives adjustments from Partsemble, not the other way around.

Existing stock is converted to legacy lots. For every tracked product with stock on hand, Partsemble creates a "legacy" lot. These lots represent inventory that was on hand before receiving was enabled. They participate in FIFO like any other lot, using the product's current unit cost.

Lot tracking activates. Every receipt you create from now on generates lot records. Builds consume lots using FIFO. The full chain — from incoming lot to finished good — is traceable.

Product costs are recalculated. Unit costs shift from a simple weighted average to a lot-based weighted average — calculated from the quantities and costs of all active lots for each product.

How to Enable​

Settings Features tab with the Receiving and lot tracking toggle

Navigate to Settings → Business Settings and find the Receiving & Lot Tracking section. Click Enable Receiving.

Partsemble shows an acknowledgment dialog explaining the implications. Read through the list and confirm. This records who enabled receiving and when — it's part of the audit trail.

caution

Enabling receiving is a one-way workflow decision. While you can technically disable it later, doing so doesn't remove the lots and receipt history that were created. Plan to keep it on once you enable it.

After Enabling​

Once receiving is active:

  1. Set up a receiving account in your integration settings if you plan to export receipts. See Receiving Account.
  2. Create your first receipt to get familiar with the workflow. See Creating Receipts.
  3. Add suppliers for your vendors. See Suppliers.

The legacy lots created for existing stock will be consumed first (FIFO) as you execute builds. Over time, all your inventory will be backed by proper receipt records.